Share and distribute assets managed in Experience Manager

Adobe Experience Manager (AEM) Assets lets you share assets, folders, and collections with members of your organization and external entities, including partners and vendors. Use the following methods to share assets from Experience Manager Assets as a Cloud Service:

  • Share as a link.
  • Download assets and share separately.
  • Share via AEM desktop app.
  • Share via Adobe Asset Link.
  • (Upcoming functionality) Share using Brand Portal.

To generate the URL for assets you want to share with users, use the Link Sharing dialog. Users with administrator privileges or with read permissions at /var/dam/share location are able to view the links shared with them. Sharing assets through a link is a convenient way of making resources available to external parties without them having to first log in to AEM Assets.

NOTE
  • You need Edit ACL permission on the folder or the asset that you want to share as a link.
  • Before you share a link with users, ensure that Day CQ Mail Service is configured. Otherwise, an error occurs.
  1. In the Assets user interface, select the asset to share as a link.

  2. From the toolbar, click/tap the Share Link. An asset link is auto-created in the Share Link field. Copy this link and share it with the users. The default expiration time for the link is one day.

    NOTE

    If a shared asset is moved to a different location, its link stops working. Re-create the link and reshare with the users.

Download and share assets

Users can download the required assets and share these outside of Experience Manager. For more information, see how to search assets, how to download assets, and how to download collections

Share assets with creative professionals

Marketers and line-of-business users can easily share approved assets with their creative professionals using,

  • AEM desktop app: The app works on Windows and Mac. See desktop app overview. To know how any authorized desktop user can easily access the shared assets, see browse, search, and preview assets. The desktop users can create assets and share it back with their counterparts who are AEM users, for example, by uploading new images. See upload assets using desktop app.

  • Adobe Asset Link: The creative professionals can search and use assets directly from within Adobe InDesign, Adobe Illustrator, and Adobe Photoshop.

Configure asset sharing

The different options to share the assets require specific configuration and have specific prerequisites.

To generate the URL for assets you want to share with users, use the Link Sharing dialog. Users with administrator privileges or with read permissions at /var/dam/share location are able to view the links shared with them. Sharing assets through a link is a convenient way of making resources available to external parties without them having to first log in to AEM Assets.

NOTE

If you want to share links from your AEM Author instance to external entities, ensure that you expose only the following URLs for GET requests. Block other URLs to ensure that your AEM Author instance is secure.

  • [aem_server]:[port]/linkshare.html
  • [aem_server]:[port]/linksharepreview.html
  • [aem_server]:[port]/linkexpired.html

Configure maximum data size

When you download assets from the link shared using the Link Sharing feature, AEM compresses the asset hierarchy from the repository and then returns the asset in a ZIP file. However, in the absence of limits to the amount of data that can be compressed in a ZIP file, huge amounts of data is subjected to compression, which causes out of memory errors in JVM. To secure the system from a potential denial of service attack due to this situation, you can configure the maximum size of the downloaded files. If uncompressed size of the asset exceeds the configured value, asset download requests are rejected. The default value is 100 MB.

  1. Click/Tap the AEM logo and then go to Tools > Operations > Web Console.
  2. From the web console, locate the Day CQ DAM Adhoc Asset Share Proxy Servlet configuration.
  3. Open the configuration in edit mode, and modify the value of the Max Content Size (uncompressed) parameter.
  4. Save the changes.

Enable desktop actions to use with desktop app

From within the Assets user interface in a browser, you can explore the asset locations or check-out and open the asset for editing in your desktop application. These options are called desktop actions and to enable it, see enable desktop actions in AEM web interface.

Enable desktop actions to use as shortcut when working with desktop app

Adobe Asset Link streamlines collaboration between creatives and marketers in the content creation process. It connects Adobe Experience Manager (AEM) Assets with Creative Cloud desktop apps Adobe InDesign, Adobe Photoshop, and Adobe Illustrator. The Adobe Asset Link panel allows creatives to access and modify content stored in AEM Assets without leaving the creative apps they are most familiar with.

See how to configure AEM to use with Adobe Asset Link.

Best practices and troubleshooting

  • Asset folders or collections that contain a whitespace in their name may not get shared.
  • If users cannot download the shared assets, check with your AEM administrator what the download limits are.

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