Check-in and check-out files in Experience Manager DAM

Adobe Experience Manager Assets lets you check out assets for editing and check them back in after you complete making the changes. After you check out an asset, only you can edit, annotate, publish, move, or delete the asset. Checking out an asset locks the asset. Other users cannot perform any of these operations on the asset until you check the asset back in to Assets. However, they can still change the metadata for the locked asset.

To be able to check out/in assets, you require Write access on them.

This feature helps prevent other users from overriding the changes made by an author where multiple users collaborate on editing workflows across teams.

Check out assets

  1. From the Assets user interface, select the asset you want to check out. You can also select multiple assets to check out.

  2. From the toolbar, click Checkout. The Checkout option toggles to Checkin.
    To verify whether other users can edit the asset you checked out, log in as a different user. The icon checkout lock icon displays on the thumbnail of the asset that you checked out.

    checkout icon in card view

    Select the asset. Notice that the toolbar does not display any options that let you edit, annotate, publish, or delete the asset.

    chlimage_1-472

    To edit the metadata for the locked asset, click View Properties.

  3. Click Edit to open the asset in edit mode.

  4. Edit the asset and save the changes. For example, crop the image and save. You can also choose to annotate or publish the asset.

  5. Select the edited asset from the Assets interface, and click Checkin from the toolbar. The modified asset is checked in to Assets and is available to other users for editing.

Forced check in

Administrators can check in assets that are checked out by other users.

  1. Log in to Assets as an administrator.

  2. From the Assets user interface select one or more assets that have been checked out by other users.

    chlimage_1-476

  3. From the toolbar, click Release Lock. The asset is checked back in and available for edit to other users.

Best practices and limitations

  • It is possible to delete a folder that contains checked-out asset files. Before deleting a folder, ensure that no digital assets are checked-out by users.

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