Managing Content Fragments

Learn how to use the Assets console to manage your AEM Content Fragments, the basis of your headless content.

After defining your Content Fragment Models you can use these to create your Content Fragments.

The Content Fragment Editor provides various modes to enable you to:

NOTE

Content fragments can be used:

NOTE

Content Fragments are stored as Assets, so are primarily managed from the Assets console.

Creating Content Fragments

Creating a Content Model

Content fragment models can be enabled and created, prior to creating content fragments with structured content.

Creating a Content Fragment

The method of creating a content fragment is:

  1. Navigate to the Assets folder where you want to create the fragment.

  2. Select Create, then Content Fragment to open the wizard.

  3. The first step of the wizard requires you to specify the basis of the new fragment.

    • Model - used to create a fragment that requires structured content; for example the Adventure model

      • All available models are displayed.

    After selection, use Next to proceed.

    fragment basis

  4. In the Properties step specify:

    • Basic

      • Title

        The fragment title.

        Mandatory.

      • Description

      • Tags

    • Advanced

      • Name

        The name; will be used to form the URL.

        Mandatory; will be automatically derived from the title, but can be updated.

  5. Select Create to complete the action, then either Open the fragment for editing or return to the console with Done.

    NOTE

    In List mode of the console you can update the View Settings to enable the Content Fragment Model column.

Actions for a Content Fragment in the Assets Console

In the Assets console a range of actions are available for your content fragments, either:

  • From the toolbar; after selection of your fragment all appropriate actions are available.
  • As quick actions; a subset of actions available for the individual fragment cards.

actions

Select the fragment to reveal the toolbar with applicable actions:

  • Reprocess Assets

  • Create

  • Download

    • Save the fragment as a ZIP file; you can define whether to include Elements, Variations, Metadata.
  • Checkout

  • Properties

    • Allows you to view and/or edit the fragment’s metadata.
  • Edit

  • Quick Publish

  • Manage Publication

  • Manage Tags

  • To Collection

  • Copy (and Paste)

  • Move

  • Delete

NOTE

Many of these are standard actions for Assets and/or the AEM desktop app.

Opening the Fragment Editor

To open your fragment for editing:

CAUTION

To edit a content fragment you need the appropriate permissions. Please contact your system administrator if you are experiencing issues.

CAUTION

To edit a content fragment you need the appropriate permissions. Please contact your system administrator if you are experiencing issues.

  1. Use the Assets console to navigate to the location of your content fragment.

  2. Open the fragment for editing, by either:

    • Clicking/tapping on the fragment or fragment link (this is dependent on the console view).
    • Selecting the fragment, then Edit from the toolbar.
  3. The fragment editor will open. Make your changes as required:

    fragment editor

  4. After making changes, use Save, Save & close or Close as required.

    NOTE

    Save & close is available via the Save dropdown.

    NOTE

    Both Save & Close and Close will exit the editor - see Save, Close and Versions for full information on how the various options operate for content fragments.

Modes and Actions in the Content Fragment Editor

There are various modes and actions available from the Content Fragment Editor.

Modes in the Content Fragment Editor

Navigate through the various modes using the icons in the side panel:

modes

Toolbar Actions in the Content Fragment Editor

Some features in the top toolbar are available from multiple modes:

modes

  • A message will be shown when the fragment is already referenced on a content page. You can Close the message.

  • The side panel can be hidden/shown using the Toggle Side Panel icon.

  • Underneath the fragment name you can see the name of the Content Fragment Model used for creating the current fragment:

    • The name is also a link that will open the model editor.
  • See the status of the fragment; for example, information about when it was created, modified or published. The status is also color-coded:

    • New: grey
    • Draft: blue
    • Published: green
    • Modified: orange
    • Deactivated: red
  • Save provides access to the Save & close option.

  • The three dots () drop-down provides access to additional actions:

Save, Close and Versions

The editor has various options:

  • Save and Save & close

    • Save will save the latest changes and remain in the editor.
    • Save & close will save the latest changes and exit the editor.
    CAUTION

    To edit a content fragment you need the appropriate permissions. Please contact your system administrator if you are experiencing issues.

    NOTE

    It is possible to remain in the editor, making a series of changes, before saving.

    CAUTION

    In addition to simply saving your changes, the actions also update any references and ensures that the Dispatcher is flushed as required. These changes can take time to process. Due to this, there can be a performance impact on a large/complex/heavily-loaded system.

    Please bear this in mind when using Save & close and then quickly re-entering the fragment editor to make and save further changes.

  • Close

    Will exit the editor without saving the latest changes (i.e made since the last Save).

While editing your content fragment AEM automatically creates versions to ensure that prior content can be restored if you cancel your changes (using Close without saving):

  1. When a content fragment is opened for editing AEM checks for the existence of the cookie-based token that indicates whether an editing session exists:

    1. If the token is found, the fragment is considered to be part of the existing editing session.
    2. If the token is not available and the user starts editing content, a version is created and a token for this new editing session is sent to the client, where it is saved in a cookie.
  2. While there is an active editing session, the content being edited is automatically saved every 600 seconds (default).

    NOTE

    The auto save interval is configurable using the /conf mechanism.

    Default value, see:
      /libs/settings/dam/cfm/jcr:content/autoSaveInterval

  3. If the user cancels the edit, the version created at the start of the editing session is restored and the token is removed to end the editing session.

  4. If the user selects to Save the edits, the updated elements/variations are persisted and the token is removed to end the editing session.

Editing the Content of your Fragment

Once you have opened your fragment, you can use the Variations tab to author your content.

Creating and Managing Variations within your Fragment

Once you have created the Master content, you can create, and manage, Variations of that content.

Associating Content with your Fragment

You can also associate content with a fragment. This provides a connection so that assets (i.e. images) can be (optionally) used with the fragment when it is added to a content page.

Viewing and Editing the Metadata (Properties) of your Fragment

You can view, and edit, the properties of a fragment using the Metadata tab.

Timeline for Content Fragments

In addition to the standard options, Timeline provides both information and actions specific to content fragments:

  • View information about versions, comments, and annotations

  • Actions for Versions

    • Revert to this Version (select an existing fragment, then a specific version)

    • Compare to Current (select an existing fragment, then a specific version)

    • Add a Label and/or Comment (select an existing fragment, then a specific version)

    • Save as Version (select an existing fragment, then the up arrow at the bottom of Timeline)

  • Actions for Annotations

    • Delete
NOTE

Comments are:

  • Standard functionality for all assets
  • Made in Timeline
  • Related to the fragment asset

Annotations (for Content Fragments) are:

  • Entered in the fragment editor
  • Specific to a selected segment of text within the fragment

For example:

timeline

Comparing Fragment Versions

The Compare to Current action is available from the Timeline after you have selected a specific version.

This will open:

  • the Current (latest) version (left)

  • the selected version v<x.y> (right)

They will be shown side by side, where:

  • Any differences are highlighted

    • Deleted text - red
    • Inserted text - green
    • Replaced text - blue
  • The full-screen icon allows you to open either version on its own; then toggle back to the parallel view

  • You can Revert to the specific version

  • Done will return you to the console

NOTE

You cannot edit the fragment content when comparing fragments.

comparing

Reverting to a Version

You can revert to a specific version of your fragment:

Publishing and Referencing a Fragment

CAUTION

If your fragment is based on a model, then you should ensure that the model has been published.

If you publish a content fragment for which the model has not yet been published, a selection list will indicate this and the model will be published with the fragment.

Content Fragments must be published for use in the publish environment. They can be published:

CAUTION

After a fragment has been published and/or referenced, AEM will display a warning when an author opens the fragment for editing again. This is to warn that changes to the fragment will affect the referenced pages as well.

Deleting a Fragment

To delete a fragment:

  1. In the Assets console navigate to the location of the content fragment.

  2. Select the fragment.

    NOTE

    The Delete action is not available as a quick action.

  3. Select Delete from the toolbar.

  4. Confirm the Delete action.

    CAUTION

    If the fragment is already referenced in a page you will then see a warning message and be required to confirm that you want to proceed with a Force Delete. The fragment, together with its content fragment component, will be deleted from any content pages.

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