Asset Reports

Asset reporting lets you assess the utility of your Adobe Experience Manager Assets deployment. With Assets, you can generate various reports for your digital assets. The reports provide useful information about your system’s usage, how users interact with assets, and which assets are downloaded and shared.

Use the information in the reports to derive key success metrics to measure the adoption of Assets within your enterprise and by customers.

The Assets reporting framework uses Sling jobs to asynchronously process report requests in an ordered manner. It is scalable for large repositories. Asynchronous report processing increases the efficiency and speed with which reports are generated.

The report management interface is intuitive and includes fine-grained options and controls to access archived reports and view report run statuses (success, failed, and queued).

When a report is generated, you are notified by an inbox notification. You can view, download, or delete a report from the report listing page, where all previously generated reports are displayed.

Generate reports

Experience Manager Assets generates the following standard reports for you:

  • Upload
  • Download
  • Expiration
  • Modification
  • Publish
  • Brand Portal publish
  • Disk Usage
  • Files
  • Link Share

Adobe Experience Manager administrators can easily generate and customize these reports for your implementation. An administrator can follow these steps to generate a report:

  1. In Experience Manager interface, click Tools > Assets > Reports.

    Tools page to navigate assets report

  2. On the Asset Reports page, click Create from the toolbar.

  3. From the Create Report page, choose the report you want to create and click Next.

    Select report type

    NOTE

    Before you can generate an Asset Downloaded report, ensure that the Asset Download service is enabled. From the web console (https://[aem_server]:[port]/system/console/configMgr), open the Day CQ DAM Event Recorder configuration, and select the Asset Downloaded (DOWNLOADED) option in Event Types if not already selected.

    NOTE

    By default, the Content Fragments and link shares are included in the Asset Download report. Select the appropriate option to create a report of link shares or to exclude Content Fragments from the download report.

    NOTE

    The Download report displays details of only those assets which are downloaded after selecting individually or are downloaded using Quick Action. However, it does not include the details of the assets that are inside a downloaded folder.

  4. Configure report details such as title, description, thumbnail, and folder path in the CRX repository where the report is stored. By default, the folder path is /content/dam. You can specify a different path.

    Page to add report details

    Choose the date range for your report.

    You can choose to generate the report now or at a future date and time.

    NOTE

    If you choose to schedule the report later, ensure that you specify the date and time in the Date and Time fields. If you do not specify any value, the report engine treats it as a report that is to be generated instantly.

    Configuration fields may differ based on the type of report you create. For example, the Disk Usage report provides options to include asset renditions when calculating the disk space used by assets. You can choose to include or exclude assets in sub-folders for disk usage calculation.

    NOTE

    The Disk Usage report does not include date range fields because it indicates current disk space usage only.

    Details page of Disk Usage report

    When you create the Files report, you can include/exclude sub-folders. However, you cannot include asset renditions for this report.

    Details page of Files report

    The Link Share report displays URLs to assets that are shared with external users from within Assets. The columns are not customizable.

    The Link Share report, does not include options for sub-folders and renditions because it merely publishes the shared URLs that appear under /var/dam/share.

    Details page of Link Share report

  5. Click Next from the toolbar.

  6. In the Configure Columns page, some columns are selected to appear in the report by default. You can select more columns. Deselect a selected column to exclude it in the report.

    Select or deselect report columns

    To display a custom column name or property path, configure the properties for the asset binary under the jcr:content node in CRX. Alternatively, add it through property path picker.

    Select or deselect report columns

  7. Click Create from the toolbar. A message notifies that report generation has been initiated.

  8. On the Asset Reports page, the report generation status is based on the current state of the report job, for example Success, Failed, Queued, or Scheduled. The same status appears in the notifications inbox.To view the report page, click the report link. Alternatively, select the report, and click View from the toolbar.

    A generated report

    Click Download from the toolbar to download the report in CSV format.

Add custom columns

You can add custom columns to the following reports to display more data for your custom requirements:

  • Upload
  • Download
  • Expiration
  • Modification
  • Publish
  • Brand Portal publish
  • Files

To add custom columns to these reports, follow these steps:

  1. In the Manager interface, click Tools > Assets > Reports.

  2. On the Asset Reports page, click Create from the toolbar.

  3. From the Create Report page, choose the report you want to create and click Next.

  4. Configure report details such as title, description, thumbnail, folder path, and date range as applicable.

  5. To display a custom column, specify the name of the column in under Custom Columns.

    Specify name for custom column of report

  6. Add the property path under the jcr:content node in CRXDE using the property path picker. Alternatively, type the path in the property path field.

    Map the property path from paths in jcr:content

    To add more custom columns, click Add and repeat steps 5 and 6.

  7. Click Create from the toolbar. A message notifies that report generation has been initiated.

Configure purging service

To remove reports that you no longer require, configure the DAM Report Purge service from the web console to purge existing reports based on their quantity and age.

  1. Access the web console (configuration manager) from https://[aem_server]:[port]/system/console/configMgr.
  2. Open the DAM Report Purge Service configuration.
  3. Specify the frequency (time interval) for the purging service in the scheduler.expression.name field. You can also configure the age and the quantity threshold for reports.
  4. Save the changes.

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