The Experience Manager to Creative Cloud Folder Sharing feature is deprecated. Adobe strongly recommends using newer capabilities such as Adobe Asset Link or Experience Manager desktop app. Learn more in Experience Manager and Creative Cloud integration best practices.
Adobe Experience Manager can be configured to allow users in Assets to share folders with the users of Adobe Creative Cloud apps, so they are available as shared folders in the Adobe Creative Cloud assets service. The feature can be used to exchange files between creative teams and Assets users, especially when the creative users do not have access to the Assets deployment (they are not on the enterprise network).
This type of integration can be used in the following use cases, especially when working with users who do not have direct access to Assets:
Before reading this document, you can review the overall Experience Manager and Creative Cloud integration best practices for an overview of the integration.
Experience Manager to Creative Cloud folder sharing relies on the server-side sharing of folders and files between Assets and Creative Cloud accounts. Creative professionals, who use the Creative Cloud desktop app on their desktops, can additionally make the shared folders available directly on their disks using Adobe CreativeSync technology.
The following diagram provides an overview of the integration.
The integration includes the following elements:
Experience Manager Assets deployed in the enterprise network (managed services or on-premise): Folder sharing is initiated here.
Adobe Marketing Cloud Assets core service: Acts as an intermediary between Experience Manager and Creative Cloud storage services. An administrator of an organization that uses the integration needs to established trust relationship between the Marketing Cloud organization and the Assets deployment. They also define a list of approved Creative Cloud collaborators, that Assets users can share folders too for additional security.
Creative Cloud Assets web services (storage and Creative Cloud files web UI): This is where specific Creative Cloud app users, with whom an Assets folder was shared, would be able to accept the invitation and see the folder in their Creative Cloud account storage.
Creative Cloud desktop app: (Optional) Allows for direct access to shared folder/files from creative user’s desktop via sync with Creative Cloud Assets storage.
One-way propagation of changes: File changes are propagated in one direction only - from the system (Experience Manager or Creative Cloud Assets), where the asset was originally created (uploaded). The integration does not provide a fully automated, two-way synchronization between the two systems.
Space limitations: Sizes and volumes of files exchanged is limited by the specific Creative Cloud Assets quota for creative users (depends on subscription level) and a limitation of 5 GB maximum file size. Space is additionally limited by the asset quota that the organization has in Adobe Marketing Cloud Assets core service.
Space requirements: The files in shared folders also need to be physically stored in Experience Manager and then in Creative Cloud account, with a cached copy in Marketing Cloud Assets core service.
Networking and bandwidth: The files in shared folders and all the updates need to be transported over the network between the systems. You should ensure that only relevant files and updates are shared.
Folder type: Sharing an Assets folder of the type
sling:OrderedFolder, is not supported in the context of sharing in Adobe Marketing Cloud. If you want to share a folder, when creating it in Assets, do not select the Ordered option.
Best practices for leveraging the Experience Manager to Creative Cloud folder sharing include:
The following diagram illustrates an example configuration for creating new designs based on existing final assets from Assets.