AEM 6.4 has reached the end of extended support and this documentation is no longer updated. For further details, see our technical support periods. Find the supported versions here.
Set up your We.Gov reference site as described in the Set up and configure AEM Forms reference sites.
We.Gov is a state run organization that lets adoptive parents enroll for child support if they adopted a child. We.Gov also allows parents to request information from the following government departments under the freedom of information act:
For more information on the Freedom Of Information Act, see www.foia.gov.
The scenario involves the following personas:
Under the Freedom of Information Act, Sarah requests for copy of the Administration for Children and Families case logs for years (FY) 2013 through 2016. Sarah submits this request to the Departent of Justice - Office Of Information Policy and also signifies that she is willing to pay up to USD 100 for the printing and postage costs.
In your browser, open
https://<hostname>:<PublishPort>/wegov. In the We.Gov site, tap Applications > All Applications. In the All Applications page, tap Apply under Application for FOIA Request.
Sarah clicks Apply and in the Freedom of Information Act Request Form page, Sarah enters information including the following:
Agency: Sarah specifies the agency to which the request was addressed as Department of Justice - Office of Information Policy.
Will Pay Up To: Sarah specifies that she is willing to pay up to USD 100 for printing and postage expenses.
Describe the request in detail: Sarah specifies “Requesting copy of the Administration for Children and Families case logs for fiscal years 2013 through 2016.”
Requesting copy of the Administration for Children and Families case logs for fiscal years 2013 through 2016
At any time, Sarah can tap save to Save the draft of the form and come back later to fill up the form and submit it. Sarah submits the form.
The resume-from-email workflow works with logged in users only. In the reference site scenario, ensure that the user Sarah Rose is added. Sarah’s login credentials are
John Jacobs receives the requests and routes it to the right person. AEM Inbox lets her see all the submitted applications in one place.
When Sarah fills and submits the FOIA application, a record of the application is sent to John Jacobs’s inbox. John Jacobs can view the submitted application and accept or reject it.
You can access the AEM inbox at https://<hostname>:<PublishPort>/content/we-finance/global/en/login.html?resource=/aem/inbox.html. Log in to the AEM inbox, using jjacobs/password as the username/password for John Jacobs, and see the FOIA application. For information about using AEM Inbox for forms-centric workflow tasks, see Manage Forms applications and tasks in AEM Inbox.
John Jacobs can see, approve, or reject the application from the application dashboard. John Jacobs selects and opens the request details and after reviewing the request, approves it.
After John Jacobs approves the application, Sarah receives an acknowledgement email from the We.Gov site. Sarah is informed about the fees and time required for processing her application. The email also includes email and phone details sarah can contact for updates on her application.
After John Jacobs fills in the required information and approves Sarah’s request, the requests goes to Gloria Rios for the final approval. Gloria reviews the attached document of record and approves the request.
When John Jacobs approves the FOIA request, a PDF or Document of Record of the application is created and sent to Gloria Rios’ inbox. Gloria can view the submitted request, and approve or reject it.
You can access the AEM inbox at https://<hostname>:<PublishPort>/content/we-finance/global/en/login.html?resource=/aem/inbox.html. Log in to the AEM inbox using grios/password as the username/password for Gloria Rios, and see the FOIS request.
Gloria opens the request and examines the details of the FOIA request. After reviewing the details of the request and checking the feasibility of furnishing the required documents, Gloria approves the request.
After Gloria approves the FOIA request, Sarah receives an email notifying her that her request is approved. The email also includes the information about the tentative timeline for furnishing the document and contact details for follow up on the request.