View, add, and export metadata

You can store information specific to the files you work with in Adobe Dynamic Media Classic; this information is called metadata. You can use metadata in Adobe Dynamic Media Classic for organizing, searching, filtering, and sorting your assets.

Metadata appears in Detail View along with Adobe Dynamic Media Classic-generated information, such as the file creation date, publishing date, and keywords. To view metadata, open the asset in Detail View, and then select the Metadata panel. You can enter and edit metadata in Detail View.

Some metadata is embedded directly into a file. If a file contains this metadata, Adobe Dynamic Media Classic automatically uploads it with the file. You can embed metadata into source assets in Adobe Photoshop, InDesign, Illustrator, and other applications; Adobe Dynamic Media Classic recognizes this metadata. You can also add metadata to individual files in the Metadata panel in Detail View. To ensure consistency across assets, company administrators create Metadata templates that provide the metadata fields that can be filled in.

For more information about embedded metadata, see Extensible Metadata Platform.

View metadata

To view an asset’s metadata, open the asset in Detail View, and tap the Metadata panel. To select a set of metadata fields, choose an option on the Metadata View menu. Adobe Dynamic Media Classic offers these Metadata Views:

• Compact View - A basic list of values.

• IPTC - Values as defined by the International Press Telecommunications Council.

• XMP - Values as defined by the extensible metadata program.

Administrators can create Metadata Views. These views also appear on the Metadata Views menu.

See Metadata Views for information about creating Metadata Views.

Manually enter metadata for an asset

1. Open the asset in Detail View.

2. Open the Metadata panel and do one or both of the following:

   • Choose a Metadata View to determine which metadata fields appear in the panel.
   • Choose a Preset Value, and then select Apply to populate metadata fields with preset values. Company administrators create these preset values.

3. Enter values in the Metadata panel.

Add or edit keywords

In addition to metadata, you can use keywords to help with searching and managing your assets.

If you’ve added keywords to other files during this session, or if you have removed keywords from your list, they appear in the Keyword Suggestions table.

1. Open the file in Detail View.

2. Select Keywords.

3. To add keywords, do any of the following:

   • Type a keyword in the text box and select Add.
   • Select a keyword in the Keyword Suggestions table.

4. To remove a keyword, select it and select Remove. It moves to the Keyword Suggestions table.

Import metadata

Rather than manually enter metadata one asset at a time, you can import metadata for many different assets from a tab-delimited or XML file. Entering the metadata in a tab-delimited or XML file and importing the file is less time-consuming than entering metadata in individual assets. In the first row of the tab-delimited file, enter the ID and the names of fields for which you want to record metadata. In each subsequent row, enter an asset ID name followed by metadata values. Fields that are not included in the tab-delimited or XML file are not modified. To import metadata from an XML file, make sure that you conform to the DTD.

You can find more information about standardized properties at Adobe XMP Developer Center.

1. In the Browse Panel, select the images to which you want to add metadata from the tab-delimited or XML file.
2. Go to File > Import Metadata.
3. In the Upload Metadata dialog box, select Browse.
4. In the Select files to upload dialog box, select the tab-delimited or XML file with the metadata.
5. Enter a job name.
6. Select Upload.

Identify different metadata types in the import

Keep the following in mind when identifying different metadata types to import:

• User-Defined Fields are identified by their name as created in Setup > Application Setup > Metadata > User-Defined fields. Use the Generate file functionality to get a list of all defined UDFs in the correct import format.
• XMP Metadata properties must have the related XMP-prefix before the (property-) name. A colon separates the prefix and name. The XMP prefix can be found in Setup > Application Setup > Metadata > Metadata Schema editor. The technical names can be found in documentation of related XMP schema. XMP properties names do not appear in the Generate file feature.
• Metadata Schema properties must have the related prefix before the (property-) name. A colon separates the prefix and name. The prefix and the property names are defined in the Metadata Schema editor. Metadata Schema properties names do not appear in the Generate file feature.

For example: The XMP property for keywords is the XMP schema “Dublin Core” with the prefix dc and subject is the technical XMP name. The prefix and technical XMP name are combined into the dc:subject full property name. In the XML metadata import format, dc.subject must be the property name. In the tab-delimited import format, it must be the column header.

Import Keywords

Keywords can be imported as comma-separated list. If a comma appears in any of the individual values, it must be escaped by a backslash (). A literal backslash is the usual double-backslash (\).

For example, a metadata import file containing the value Hello\, World!,back\\slash,foo for dc:subject sets three XMP keywords on the asset: Hello, World!, back\slash, and foo.

Import XMP and Metadata Schema metadata XMP files

The XML import accepts only valid XML. When importing XMP or Metadata Schema fields, the namespace prefix is added and behaves here like a XMP-namespace. This namespace must be declared. For example, in the top-level tag.

For example:

<ips>
    <ghw_object vc_objectname="img_001" dc:subject="word1,word2"
</ips>

Import XMP and Metadata Schema metadata Tab-Delimited files

The prefix must be added to the related column header of the import field.

Import metadata (via FTP)

You can import metadata for multiple files by entering the metadata in a tab-delimited or XML file and selecting Process metadata files on the Upload Job Options (Via FTP tab) page.

Make sure the data in the tab-delimited or XML file is in the correct format. In the first row, enter the ID field followed by the names of metadata fields to be modified. In each subsequent row, enter an asset ID name followed by metadata values. Fields that are not included in the tab-delimited or XML file are not modified.

On the Global Navigation bar, select Upload. To import the metadata, on the Upload page, select the Via FTP tab, then select Job Options. In the Upload Job Options dialog box, select Job, then select Process metadata files check box.

Batch rename IDs using metadata

Using metadata imported from a tab-delimited file or XML file, you can rename Adobe Dynamic Media Classic IDs. The imported metadata is applied only to the images specified in the metadata file itself. It does not matter whether images are selected on the Browse Panel.

To rename an image’s Adobe Dynamic Media Classic ID, add a column labeled newipsid to the tab-delimited file, or add a field called new_vc_objectname to the XML data.

For example:

The job log for the Metadata job shows which IDs were successfully renamed and which ones were not.

Create a template for entering metadata to upload

Adobe Dynamic Media Classic offers a command for creating a template for recording metadata. Using the template ensures that the metadata is entered in the right format so it can be uploaded correctly to Adobe Dynamic Media Classic. To create a template for use in recording and importing metadata to Adobe Dynamic Media Classic, follow these steps:

1. Select image assets with metadata fields that you want for your template.
2. Go to File > Import Metadata.
3. For the Asset Properties Type, select Image.
4. From the Generate File drop-down list, choose Tab-delimited Template, Asset’s XML Metadata, or XML DTD.
5. Select Generate.
6. In the dialog box that appears, copy the data. Use this data to construct the template.

Working with Metadata Schemas

A company administrator can view a list of all available schemas. On the Global Navigation bar, go to Setup > Application Setup > Metadata > Metadata Schema.

Initially, the list of global standard schemas like XMP is hidden. They can be shown using the checkbox at the bottom of the list.

The company administrator can create a custom schema, or edit an existing custom schema.

You can use the Metadata Schema Editor to perform the following actions:

The system automatically generates a custom schema for User-defined fields with the prefix s7udf. It is existing User-defined Fields and they are edited in their own Setup section.

The Metadata Schema Editor offers a graphical way to add or edit a custom company schema inside Adobe Dynamic Media Classic. A schema is defined by a prefix, a namespace, and a list of properties.

• Name - UI-Name for the schema. Used to identify the properties in Metadata Views and Advanced Search. Similar to XMP Sections like Basic, IPTC, PDF.

• Prefix - Technical unique identifier for the schema. Restricted to the letters a-z and A-Z. The prefix is not visible in the Adobe Dynamic Media Classic UI, but used, when metadata for an asset is stored in the XMP block and the database. The prefix is used, to uniquely identify metadata fields in metadata search queries on the Metadata Server or import.

• Namespace - Technical unique identifier for the schema, typically a URL in the form https://your.company.com/name/version/. See the list of standard schemas for examples. The namespace is not visible in the Adobe Dynamic Media Classic UI, but is used to store metadata in the XMP block.

• Description - Free form description of the schema.

Properties describe the metadata that can be stored with this schema in the XMP block. A property consists of:

When the property has the structure Open Choice or Closed Choice, you must provide at least one Choice Value. Open Choice can be changed. Closed Choice cannot be changed. All Choice Values have the data type of the property.

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