Working with PDF

When you open a PDF, what menus appear will vary based on the file. Regular files (for example, those not part of a review) display an action menu at the top of the screen and a floating action bottom at the bottom.

Both the overflow icon (image) and floating action button image open a context menu displaying additional options based on your service subscriptions. For example, both Organize Pages and Edit PDF require a subscription.

image

Menu options vary based on the viewing context. The top menu bar, context menu options, and the floating action button change based on the nature of the currently displayed file:

  • Regular files (not shared or in review): The top menu contains tools for changing the view mode, undo/redo, text search, share, and an overflow menu that provide access to tools for viewing comments, viewing bookmarks, printing, and actions associated with your subscription services. A floating action button (image) provides access to the tools Comments, Fill & Sign, and other subscribed services.
  • Shared files (view only): An overflow menu provide access to tools for printing and managing the shared file.
  • Review files: Files in an ongoing review display the comment bar, the comment filter, and an overflow menu that provide access to tools for managing the review. The floating action button is not available. For details, see review.

image

Commenting

NOTE

For details about review workflows, see Sharing Files and Starting Reviews_.

Acrobat’s rich commenting features support sticky notes, highlight, crossout, underline, adding text, freehand draw, and adding text comments to any markup type. To comment a file:

  1. Open a PDF.
  2. Tap image
  3. Tap image
  4. Tap a tool in the comment tool bar.

image

  1. Place your markup in the document.

    • Sticky notes and Add Text: Tap a location, enter text, and then tap Post.
    • Markup (underlines, highlight, etc.): Long press a location and drag to select text. To add a note to the markup: tap it, enter text, and then tap Post.

You can also delete, edit, and reply to comments.

image

Sharing a PDF

Sharing files is as simple as tapping image and completing the share workflow. Sharing requires an internet connection.

  1. Open a PDF. If the top menu is not visible, tap the document.
  2. Tap image
  3. Add 1 or more email addresses.
  4. Choose View or Review. View files are read-only. Review files allow recipients to add comments and annotations.
  5. Optional: Tap the subject line and message to edit them.
  6. Choose Create Link or Share a Copy.
  7. Choose Send.

Your file is automatically uploaded to Document Cloud so that it’s available on any device.

image

NOTE

For details about sharing and review workflows, see Sharing Files and Starting Reviews.

Saving files

Some files are automatically saved to the cloud, including:

  • Any file that changes after downloading from the cloud
  • Any file that requires Document Cloud features, including share, reviews, combining files, exporting PDF, and so on

Actions which require choosing Done, Save, and so on are saved when you exit that action.

Saving local files to the cloud

You can save files stored on your device to the cloud:

  1. Go to the Home file list or Files > On This Device.
  2. Tap image and then tap image

Starring files

Starring a file helps you keep track of important files. Once starred, a star appears next to the file in the locations you specify.

You can control the starred file location behavior with your Settings. For example, you can star a file on the cloud but not on your device.s

To star a file:

  1. Open the file.

  2. Open any context menu.

  3. Tap image. A star now appears next to the file in the locations specified by your Settings.

    image

To unstar a file, open any context menu (usually by tapping image) and tap image

While you can’t open a PDF in another app directly from Acrobat, you can share links and file copies. To do so, use the Share method described above. If you don’t enter any email addresses prior to to choosing Create Link or Share a Copy, the app invokes your app list. You can then email the file, save a copy to Google Drive, or share the file with any supported app you’ve installed.

Editing

iPad users with a subscription to the edit service can modify PDF files. See Edit PDF for details about changing font styles, colors, size, alignment, and other features.

Organize pages

The Organize tool is a subscription service that supports rotating, reordering, and removing pages from files which have not been shared. Page level actions are blocked for shared and review files. To organize pages:

  1. Log in to Document Cloud.

  2. Open any file.

  3. Tap image and then tap image

  4. Tap pages and choose a tool.

    image

    NOTE

    You can undo and redo any action by tapping the icons in the upper right.

Rotate pages

  1. Log in to Document Cloud.

  2. Open a non-shared PDF, and tap image and then tap image

  3. Tap one or more pages.

  4. Tap image or image

    image

Reorder pages

  1. Log in to Document Cloud.
  2. Open a non-shared PDF, and tap image and then tap image
  3. Long press any page.
  4. Drag the page to a new location.

Delete pages

  1. Log in to Document Cloud.
  2. Open a non-shared PDF, and tap image and then tap image
  3. Tap one or more pages.
  4. Tap image

To Do cards

To Do cards appear at the top of the Home screen whenever you receive a new review, share, or file to sign. Once you’ve completed the “To Do” action (viewed, signed, etc.), the card is removed from the list.

  • Tap the card to open the file.

  • Tap image > Report Abuse to submit a report to Adobe.

  • Tap image > Remove to permanently remove the card.

    image

Printing

Printing uses your device’s printing capabilities. You can set up a printer ahead of time or at the time of printing.

  1. Open a PDF.

  2. Tap image and then image

  3. In the Printer Options dialog, select a printer.

  4. Use the + and - buttons to set the number of copies to print.

  5. Tap Print.

    NOTE

    Note that the printer must be AirDrop enabled. For more detail, see https://support.apple.com/en-us/HT201387.

    image

View settings

Enhance your PDF viewing experience with custom view mode settings. To set the view mode:

  1. Tap anywhere in the PDF to show the tool bars if they are hidden.

  2. Tap the view mode icon. The displayed icon represents the current view.

  3. Tap one of the scroll modes and/or Night Mode:

    • Continuous: Swipe up or down on the screen to change pages. Recommended when marking up documents.
    • Single Page: Swipe left or right to change pages, or tap the right or left document edge.
    • Reading Mode: The text reflows to fit the current view. Note that in Reading Mode, objects recognized as images are displayed on their own line with the displayed width limited to the screen width. Zoom is disabled, so parts of some images may appear off the screen.
    • Night Mode: Use Night Mode to invert black and white in low light conditions to reduce eye strain and extend your battery life.
    NOTE

    You can also keep the PDF screen from dimming by enabling your device’s screen brightness lock.

    image

Using Liquid Mode

See Liquid Mode

Hiding menus

When a file is open, a single tap or scrolling up changes the view to immersive mode. Immersive mode hide the menus so that you can see more of the document.

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