Working with PDF

When you open a PDF, the menus that appear will vary based on the file. Regular files (for example, those not part of a review) display an action menu at the top and floating action bottom at the bottom. Both the overflow icon (image) and floating action button |editicon.png) open a context menu displaying additional options based on your service subscriptions (For example, both Organize Pages and Create PDF require a subscription).

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The user interface’s menu options vary based on the viewing context. The top menu bar, context menu options, and the floating action button change based on the nature of the currently displayed file:

  • Regular files (not shared or in review): The top menu contains tools for changing the scroll mode, undo/redo, text search, share, and an overflow menu that provide access to tools for viewing comments, viewing bookmarks, printing, and actions associated with your subscription services. A floating action button (image provides access to the tools Comments, Fill & Sign, and other subscribed services.
  • Shared files (view only): An overflow menu provide access to tools for printing and managing the shared file.
  • Review files: Files in an ongoing review display the comment bar, the comment filter, and an overflow menu that provide access to tools for managing the review. The floating action button is not available. For details, see review.

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Sharing and commenting

Saving files

Save to Document Cloud

Some files are automatically saved to the cloud, including:

  • Any file that changes after downloading from the cloud.
  • Any file that requires Document Cloud features, including share, reviews, combining files, exporting PDF, and so on.

Note that actions which require choosing Done, Save, and so on are saved to their original location.

Saving local files to Document Cloud

You can save files stored on your device to the cloud:

From an unopened file:

  1. Go to the Home file list or Files > On This Device.
  2. Tap image and then tap image

From an opened file:

  1. Tap image and then tap image

Save a file copy

You can save files to any 3rd party connected storage Acrobat supports–not just Document Cloud, including shared and review files along with their comments.

  1. Tap image for any file.

  2. Tap Save a Copy

  3. Select a location.

  4. Tap Save.

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Starring files (favoriting)

Starring a file is similar to “favoriting” a file: Once starred, a star appears next to the file in the locations you specify. The star appears on all your devices, including your desktop.

You can control the starred file location behavior with your settings.
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To star a file:

  1. Open the file.

  2. Open any context menu.

  3. Tap image. A star now appears next to the file in the locations specified by your Settings.

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To unstar a file, open any context menu (usually by tapping image) and tap |unstaricon.png).

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Organize pages

The Organize tool is a subscription service that supports rotating, reordering, and removing pages from files which have not been shared. Page level actions are blocked for shared and review files. To organize pages:

  1. Log in to Document Cloud.

  2. Open any file.

  3. Tap image and then tap image

  4. Select one or more pages, and choose a tool.

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    NOTE

    You can undo and redo any action by tapping image and then image.

Rotate pages

  1. Log in to Document Cloud.

  2. Open a non-shared PDF, and tap image and then tap image

  3. Tap one or more pages.

  4. Tap image or image

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Reorder pages

  1. Log in to Document Cloud.
  2. Open a non-shared PDF, and tap image and then tap image
  3. Long press any page.
  4. Drag the page to a new location.

Delete pages

  1. Log in to Document Cloud.
  2. Open a non-shared PDF, and tap image and then tap image
  3. Tap one or more pages.
  4. Tap image

Combine and compress files

See Combine PDF

Printing

Printing uses your device’s printing capabilities. You can set up a printer ahead of time or at the time of printing.

  1. Open a PDF.

  2. Tap image and then image

  3. In the Printer Options dialog, select a printer.

  4. Set your printing preferences such as the number of copies, paper size, color, etc.

  5. Tap Print.

    NOTE

    If no printer is found, you will be prompted to save the PDF to your device.

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View modes

Enhance your PDF viewing experience with custom view mode settings.

Scroll modes

You can choose to have pages scroll continuously or show one page at a time:

  • Continuous Pages: Swipe up or down on the screen to change pages. Recommended when marking up documents.
  • Page-by-Page: Swipe left or right to change pages, or tap the right or left document edge.

To set the view mode:

  1. Tap anywhere in the PDF to show the tool bars if they are hidden.

  2. Tap the view mode icon. The displayed icon represents the current view.

  3. Tap one of the view modes.

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    NOTE

    You can also keep the PDF screen from dimming by enabling your device’s screen brightness lock.

Reading mode

The text reflows to fit the current view. Note that in Reading Mode, objects recognized as images display on their own line with the width limited to the screen width. Zoom is disabled, so parts of some images may appear off the screen.

The mode has a number of features which may enhance readability for some documents. Not all PDFs are compatible with Reading mode, and the feature is gradually phasing in over 2020 (and there not available to all users).

Night mode

Use Night Mode to invert black and white in low light conditions to reduce eye strain and extend your battery life.

Two page with cover page (Tablets only)

On devices with 7-8" screens and tablets, users can choose to show only the cover page on document open.

  1. Tap anywhere in the PDF to open the menus if they are hidden.
  2. Tap View mode menu icon.
  3. Tap Two Pages With Cover Page.

Hiding menus

When a file is open, a single tap changes the view to immersive mode. Immersive mode hides the menus so that you can see more of the document.

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