Scheduled Task Manager

Field descriptions for the Scheduled Task Manager.

The Scheduled Task Manager lets you see a list of existing scheduled reports, along with their recipients, schedule details, and file formats. It also lets you reactivate scheduled workbooks that failed to run.

Field Description

Scheduled Reports tab

Report Name

Indicates the name of the scheduled task.

Email/FTP

The email or FTP address of the recipient.

Note: If email is selected, reports larger than 1 MB are automatically attached to the email as a .zip file. This feature helps keep attachment file size small and cannot be disabled.

Publishing Options

This column will list Power BI if one of the Power BI publishing options is selected.

Schedule

The type of delivery scheduled.

File Format

The delivery format of the report, such as Excel, PDF, HTML, and so on.

Reactivate

When a scheduled workbook fails to run, Report Builder attempts to run the workbook two more times every fifteen minutes. After three failed attempts, Report Builder deactivates the schedule and displays the Reactivate button. When you reactivate a workbook, the scheduled delivery restarts from the time it became deactivated.

For example, if a scheduled workbook was deactivated 14 days ago, and you reactivate it today, it runs for every missing day and will be delivered 14 times. If you do not want the workbook delivered for the missing days, you can delete the scheduled workbook and then create a new scheduled workbook using the same scheduling parameters.

Note: You should not reactivate a workbook unless you know the reason the system deactivated it. One troubleshooting solution is to download a deactivated workbook, and refresh it on the client side. If you see no errors, you should be able to reactivate it.

Last sent

The date and time when the report was last sent.

Recipient tab

Recipient email

The email recipient of the report.

Reports

The report/s that were sent to each recipient.

Reports History tab

File Name

Indicates the name of the scheduled task.

Date

The date and time when the report was last sent.

Status

The status indicates whether the report was Sent or Not Sent.

Email/FTP

The email or FTP address of the recipient of the report.

File Format

The delivery format of the report, such as Excel, PDF, HTML, and so on.

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